Paperless Night Audit for Marriott Hotels
Go Paperless. Streamline Processes. Ensure Compliance.
Since you carry at least one Marriott hotel in your portfolio, you are eligible for special Marriott negotiated pricing.
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See myDocs in Action
Why This Matters to You
Digital data management removes the burden of storing and sharing physical documents. Now the files, data, and reports that team members across your organization need to see and approve are available in real-time. Leading hotel companies have gone paperless with their night audit and other compliance and financial documents, moving to Digital Document Management (myDocs). The results are significant and measurable: cost savings, more efficient operations, increased security and compliance, easy document access, and a more sustainable environmental footprint.
MDO currently powers over 1,500 Marriott hotels in the US & Canada. Join them in cleaning up your file storage room by moving accounting and compliance documents into a secure, cloud environment.
Visit the Marriott MSG site to learn more.
Key Benefits
Increase efficiency through automation
Work smarter, not harder – stop manually downloading files from one system and uploading into another, scanning reports, packing and shipping envelopes, etc. Moving your night audit and other compliance documents into a centralized cloud environment ensures processes are automated and documents are delivered on time.
Ensure security and compliance
Track and store approved financial documents in a secure location that’s easily accessible for your team yet shielded from intrusion. This increases accountability across your business and ensures you’ve got all the necessary documents should you need to access key financial information.
Reduce your environmental footprint
Smart companies today are prioritizing sustainability and building a better future. A sustainable hotel takes care of the planet by consuming fewer resources and avoiding toxic waste. By adopting digital document management and removing the file storage room and paper transportation process, the environmental impact is effective and measurable.
Key Features
Auto-Indexing
Stop spending time renaming files. A document management system will automatically standardize the naming conventions – so when you need to pull a set of reports, you’re pulling one report name, rather than multiples.
Retention and Destruction
A document management system lets you set up retention and destruction rules so that each report is kept only for the amount of time required (e.g. 3 years, 7 years, etc.) – which translates into making external and internal audits easier.
E-Signatures
Don’t print just to sign a report – and then scan to store it away again. A document management system also you to comment directly on a report (think AR or Guest Ledger Reports).
Workflow and Document Level Security
Workflow routes the mail to the right people on your staff and provides the steps necessary to conduct their review. Document level security ensures that the staff only see the reports that they need to see.
Centralized Repository
Reports for multiple properties can now be housed inside one document management system. When your reports are centralized, follow a standard taxonomy, and are accessible by PC, Tablet, and/or Smartphone, pulling up a single, group, or batch of reports can be done in seconds.
Vendor Contract Management
Contracts for all vendors can be centralized inside your one document management system. Easily accessible as discussed above and managed in a centralized way for multiple properties.
Substantial Savings
On average, it costs $257.50 per month per property to print and store hotel night audit packs.
Measurable Impact
50,416
Trees
1,639,182
Metric Tons of CO2
8,544
Cubic Yards of Landfill Waste
50,416
Trees
1,639,182
Metric Tons of CO2
8,544
Cubic Yards of Landfill Waste
11,385,197
kWh of Energy
19,416,286
Gallons of Waste Water
1,062,776
Gallons of Oil
11,385,197
kWh of Energy
19,416,286
Gallons of Waste Water
1,062,776
Gallons of Oil
